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Tiếng Việt

Job Offer

The Vietnamese German University (VGU) in Ho Chi Minh-City is a young autonomous university providing excellent study programs in the fields of engineering, technology and business. VGU has an international background and cooperates with German partner Universities. We are striving for excellence in the fields of research and development, teaching and lifelong learning, university governance, and are heading to become a world-class institution in the South- East Asian market within the next two decades. Furthermore, VGU is designated to provide capacity building measures for the entire higher education sector in Vietnam. VGU is the first of four planned new model state universities in Vietnam. Our organizational and campus development is funded by a World Bank loan of approx. 180 million USD. VGU is currently located in Thu Duc, but will move to a new campus in Binh Duong new city during the 1st half of 2012.

To support the young and growing university administration we are looking to fill the following position in our Academic Affaires Department with a qualified and experienced candidate as soon as possible to work both at the New City in Binh Duong and in HCMC:

 

ASSISTANT OF ACADEMIC AFFAIRS DEPARTMENT

The Academic Affairs Department is coordinating the study programs, the Foundation Year and the Language Department and is contributing to the development of the academic concept of VGU. 

It supports the Academic Coordinators of the German partner universities in implementing and organizing their study programs, entrance examinations and related tasks.

Beside that it is in charge of managing the Language department, which offers various English and German Courses taught by native speakers.

The department is directly assigned to the Presidential Board of VGU. 

The responsibilities of this position will include, but are not limited to:

  • Support the coordinators of the Academic Affairs Department and the study programs with day-to-day administrative tasks.
  • Provide course/staff allocations and timetabling administrative assistance including assisting academics with room booking.
  • Provide administrative assistance regarding HR-related activities such as contracts management, salary timesheets and evaluation forms.
  • Support the organization of VGU’s Entrance Examinations.
  • Administer student files and maintain the student data in the Student Information System.
  • Administer scheduling of meetings, minute taking, circulation and filing, including student/staff consultative meetings.
  • Assist study programs in updating the relevant web pages.
  • Administer textbook and course scripts requirements each semester and examination scheduling and conduct.
  • Organizing flight and hotel booking, visa services, pick up services and VGU’s busses
  • Assist with various day-to-day academic and other activities, such as:
    •  Photocopying and scanning of course-related material.
    •  Assist with purchase requests.

    •  File keeping
  • Being ready to work in VGU campuses in Binh Duong as well as in HCMC.


QUALIFICATIONS & EXPERIENCE

  • At least a Bachelor University Degree in Languages, Business Administration, Social Sciences or related fields
  • Relevant work experience is an advantage
  • Being a problem-solver and team-oriented worker
  • Be able to network effectively and make contacts
  • Good communication skills in English, additional German is an advantage
  • Good command in using M.S. Office Software, especially Excel
  • Experience in using Content Management Systems for webpages, specifically TYPO3 is an advantage


What we offer

The successful applicant will work on a full-time position, initially fixed for 2 years with the option to be a permanent employee if successful in that role. This post may require the employee to occasionally travel to other locations in Vietnam.

The qualification orientated, attractive salary is above sector-average.

The successful candidate will work in the Academic Affairs Department and directly report to Program Coordinator

As the business area develops, further personnel will join the team. VGU is an equal opportunity employer dedicated to the principle of fairness on all issues including gender, family or special needs. Additionally VGU supports lifelong learning of its employees by means of personnel development and training.


Recruitment procedure

Please submit a PDF- or Word DOC-file attachment (max. size: 5 MB) with the following Documents as part of your application by e-mail to job(at)vgu.edu.vn:

  1. Cover letter expressing your interest and ability to fill the position.
  2. Curriculum Vitae with photo.
  3. Scans of certificates of attained university degrees, additional training and qualifications.
  4. Contact details of references or references illustrating your professional career.

Please include the reference number of this position when applying: 2012-AA-hp05.